Graduation Announcements

Is there a right and wrong time to send out graduation announcements? I have been flooded with these types of questions from our graduate’s parents lately. Like a wedding announcement, most are written in past tense and should be sent after the event has occurred. This can mean sending your graduation announcement the day of the graduation, a day or two before graduation (so that your recipients receive it the day-of the graduate’s big day), or anytime up to a month or two after the graduation. If you are planning on sending an announcement before the graduation, be sure your text indicates so. In other words, “We are happy to announce our son will be graduating on…etc.”.

Graduation announcements should include the notice about the person graduating, the graduate’s name, school they are graduating from and the date of the graduation. It does not need to include the time of the graduation. I have seen this many times this year and in all honesty, this can confuse your guests as far as whether or not you are inviting them to the actual graduation ceremony. Best to leave the time and other minute details off.

The one exception to the above rules for graduation announcements is with the case when you have your graduation party invitation combined with your announcement. This would entail the announcement of the graduate first followed by an invitation to celebrate the event. In this case, you are welcome to send your announcements out ahead of time. Example wording:

Janis and David Holland
are pleased to announce
the graduation of their son
Michael Robert
from Texas Tech High School
on May 31, 2010

Please join us to celebrate
with a party in his honor
June 5, 2010
6:00 PM – 10:00 PM
453 North Halloran Street
Houston, TX

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Tags: graduation announcement etiquette, graduation announcement timeline, graduation announcements, graduation announcements and invitations, graduation invitations

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