Archive for February 1st, 2011

Response Card Etiquette

Tuesday, February 1st, 2011

Let’s be honest…just how bad are you at RSVP’ing???  In today’s modern society which is so technology focused, a lot of us would rather send a text than calling someone to RSVP.  But the truth is, when you’re hosting a wedding, RSVP cards are essential in figuring out just how many people are attending your big day.  With so many weddings being large nowadays, nobody wants 150 people calling to RSVP on any given day.  A hand-written snail-mail reply card is the easiest way to keep your wedding attendees organized.

Most wedding ensembles have coordinating reply cards that match your wedding invitation.  However, some vendors do not carry their own reply cards.  It is then fully acceptable for you to choose a generic reply card in the card stock color of your invitation ensemble or for you to choose a reply card with a detailed border or accent, like the card above. 

When writing your reply card text, be consistent with the formality of wording used on your wedding invitation.  In other words, if you wrote out your date formally on the invitation, you should do the same on your reply card, with the exception of writing the year, as you have already stated it on your invitation.  Set your reply-by date for about 2-3 weeks before your wedding date, keeping in mind the date your caterers need to know head counts and specific food requests.  You’ll want to set your reply-by date to be about a week prior to your caterer’s requested date as you will likely need to contact guests that did not reply to you.

When wording your reply card, a traditional response card will have the following…

-request to reply
-reply-by date
-line for guest’s name
-options for guest to attend/not attend
– meal choices -*optional

In looking at the above reply card, the “M________________________” line is for your guest to write who is attending or not attending the wedding.  This line will also indicate to you how many guests are attending.  “Mr. and Mrs. Smith” obviously indicates two guests, where “Ms. Smith” indicates just one guest.  When writing the attending options, stick to phrases like “____will attend / ____will not attend” or “____accepts with pleasure / ____declines with regret”.  Do not use phrases like “will_____attend”.  Guests will not know whether to write yes or no on this line or to put a check mark.  And then what does that mean to you when you receive it? 

The idea behind a reply card is to help your guests convey information to you in a clear and concise manner.  When you receive your replies, it’s a great idea to organize them by name  and hold onto them throughout your wedding planning process, especially if you have meal requests on the reply cards!